Staff > Accounting

Table of Contents

❖  Main Accounting Page

❖ Check Requests

  • Check Run Schedules
    • Imprest, Student Activity, Glenbrook Aquatics 
    • Vendor 
    • End of Fiscal Year Deadlines - Sample Memos 
  • Bookstore Collections - field trips 11/16 UPDATED
  • Employee Reimbursements 
  • Grant Payments 
  • Mileage Claims
  • Professional Leave - before & after travel; travel agency info
  • Returned Checks - Stop payment & processing fees
  • Student Refunds 11/16 UPDATED
  • Vendor Payments - Service related, Imprest vs. Vendor
    • New vendors 
    • Overseas payments

❖  Bookstore Functions  - Collection forms, deposit slip, Chromebook user agreement -   

❖  Computer Buy

❖  Deposits & Gifts - sample donation letter, gift ban policy

❖  Glenbrook Foundation - Contact details, Innovation Grants sample packet

❖  Insurance Requests &  Requirements - 11/16 UPDATED

  • Facility Rentals 
  • Coach Bus (Transportation) - authorized companies 
  • Contracts - Services Agreement template
  • Hold Harmless Forms 
  • Vendors 
  • Request Dist 225 Certificate of Insurance or Property/Loss Payee

❖  Jury Duty

❖  Motor Vehicles & Drivers

  • Application Process 
  • Authorized Drivers 
  • Rush Requests 

 Office Depot

  • Adding Funds
  • End of Fiscal Year 
  • New Fiscal Year
  • New User 

❖  Quest Functions - billing procedures

❖  Pcards (Mastercards) - General guidelines, problems using a card, lost/stolen card & BMO contact details

  • Amazon Tax Exempt Set Up & Other Similar Vendors 6/20 NEW
  • Authorized Users & Policy (User Agreement) 
  • Billing Address 
  • District Pcard Use
  • End of Year Procedures 
  • Expiration Dates 
  • Fraud vs. Dispute 
  • Increase Card Limit
  • New Card Request
  • Online Access 
  • Statements & Processing Cycle 
  • Tax Exempt Issues 
  • Traveling with a Pcard - what to anticipate 6/20 NEW

❖  Purchase Orders - generating, receipt of goods, closing or canceling

  • New Vendor Request
  • New Fiscal Year 
  • End of Current Fiscal Year
  • Skyward Set Up

❖  Reclasses & Transfers - forms and examples

❖  Skyward Tutorials - 

  • User Guides - Administrators & Administrative Assistants
  • Account Balance - how to find your balance 6/20 NEW
  • Customer Access - placing a service call
  • Employee Reimbursements - Accounts Payable payments only
  • Source codes - explanation of acronyms
  • Web Posts - limited forms can be accessed here 

❖  Student Activity 

  • Request New SA Account
  • Vendor Payments & Employee Reimbursements
  • Wages Paid via a Student Activity Account - SAF form, time sheet explanations, Payroll Do's & Don'ts

❖  Tax Exempt Letters & W9's - nonprofit verification, vendor numbers for government entities, certificate of resale, 501 status

❖  Voluntary Student Insurance - District 225 catestrophic coverage

❖  Xerox Functions - printing/other services, courier

❖  14 Passenger White Buses - booking, driving, emergency breakdown/accident, insurance coverage