Staff > Accounting > Student Activity

Vendor Payments & Employee Reimbursements

Payment requests using fund "99" or a "quick key" beginning with "8"

VENDOR INVOICES

❖  Submit the approved vendor invoice, along with the appropriate quick key to charge and purchase order to reference, just as you would with a regular Vendor Payment request  

❖  If you pay an invoice using a different account number from the one that was used to generate the purchase order (i.e., a purchase order was created using a student activity account number, and now the invoice is to be paid using a building account number):

  • You MUST request that the purchase order be closed and pay the invoice direct
  • DO NOT reference the purchase order on the invoice at all!

❖  Visit the following pages on the Accounting web page to assist you in processing payments:


EMPLOYEE REIMBURSEMENTS

❖  Submit employee reimbursement requests via the usual forms, just as you would for any building account; the only difference is that you are charging a student activity fund for the expense

❖  Visit the following pages on the Accounting web page to assist you in processing payments: