Staff > Accounting > Purchase Orders

New Vendor Requests

❖ If a required vendor is not available in the accounting system for creation of a requisition, please email the appropriate information to the Accounts Payable Department in Business Office as indicated below

BUSINESS (US ONLY - see further details below):

  • Organization or Vendor name
  • Contact name (if available)
  • Address 
    • Physical address or purchase order address 
    • Remittance address
  • City, State & Zip code
  • Phone number(s)
  • Fax Number
  • Website address (if appropriate)
  • Email address (if available)

❖ Service related purchases -  if the requisition will be generated for service related work, please indicate so in the body of your email (i.e. service related)

❖ Purchase Order Mailing Address -  if different to the mailing address, should be listed in addition to the remittance address

❖ Attach a W9 form to your email if one was supplied by the organization or vendor

INDIVIDUAL (US ONLY - see further details below):

  • Individual First Name
  • Individual Last Name
  • Remittance Address
  • City, State & Zip code
  • Phone number(s)
  • Social Security number or Federal Employment Identification number (FEIN)

❖ Attach a W9 form to your email request if one was supplied by the individual 


❖ The Business Office may request a current W9 form from a vendor in order to verify additional details regarding an organization or vendor tax status

❖ The lack of appropriate information on the W9 can delay new vendor additions to the accounting system, as well as any payment requests submitted to the Business Office


❖  Will not be entered into Skyward

❖  Purchase orders and checks will not be issued using an overseas address; all purchase orders and checks issued must list a valid US mailing address

❖ Purchase goods and services within the United States

❖  If you must make an overseas purchase for tangible goods, the only option is to use your department Pcard

  • Expect exchange fees to be charged to your Pcard, in addition to the amount of the purchase

❖  Consultants, Honorariums & Speakers

  • In most cases, a foreign person is subject to US tax on US income.
  • A reduced tax rate, including exemption, may apply if there is a tax treaty between the foreign person's country of residence and the United States
  • Contact the Accounts Payable Department for further clarification prior to hiring such speakers!