Staff > Accounting > Check Requests

Returned Checks & Reprocessing / Stop Payment Fees & Procedures

STALE CHECKS (PAYMENTS OVER 90 DAYS FROM DATE OF ISSUE)
❖  Please do not instruct employees or vendors to shred, or tear up check and throw it away!

❖  Return all checks (payroll or vendors checks) to the Business Office; original checks will be voided and/or reprocessed accordingly  


PROCESSING & STOP PAYMENT FEES

❖  The District charges employees and vendors alike a Processing Fee or Stop Payment Fee (whichever is appropriate) for stale or lost checks 

❖  This is a Board approved fee and is revisited on a yearly basis; current fees are as follows:

  • Stop Payment Fee (original check cannot be produced) - $55
  • Processing Fee (original check in hand but 90 days old) - $25

❖  District 225 does not receive any portion of this fee as income, but is looking to recoup costs  

  • Unlike a private, for-profit business, the District cannot absorb bank fees associated with reprocessing of checks as a cost of doing business
  • District 225 chooses not to have taxpayers subsidize those individuals or vendors requiring a stop payment