Staff > Accounting > Check Requests

Professional Leave & Statement of Expenses

❖  Attach registration forms to all Professional Leave requests for payment requests

❖  List account numbers to charge

❖  Obtain required approvals

❖  Plan ahead

(In addition to your department and building approvers, all Professional Leave forms must be reviewed by HR; please do not send forms directly to the Business Office )


BEFORE TRAVEL

❖  Complete the Professional Leave Form below for:

  • Department budgeting (any costs associated with travel)
  • Advance registration payments via the Business Office
  • Employee reimbursements for allowable pre-paid costs

❖Registration forms must be attached for all advances, pre-paid cost reimbursements, as well as registration payments

❖  Proof of payment must be attached for all pre -paid cost reimbursements

❖ Mileage back up is not required with the Professional Leave form, only when completing the Statement of Actual Expenses Form after travel

❖  Book travel in accordance with department preferences; on line purchases can be made using a department Pcard (see details below for District travel agency)
 

NOTE -  The form(s) above will print one copy only. Please electronically save and/or copy all forms, supporting documents & receipts for your records as well as those required by your department.

Follow building instructions when sending forms to the Main Office for approval! 


AFTER TRAVEL

❖  Complete the Statement for Actual Expenses Form below after travel in order to request reimbursement of expenses

❖  Statement of Actual Expenses Form should be used for mileage claims (back up required for any claim $10 and over) 

NOTE -  The form(s) above will print one copy only. Please electronically save and/or copy all forms, supporting documents & receipts for your records as well as those required by your department.
 

Follow building instructions when sending forms to the Main Office for approval! 


TRAVEL AGENCY

❖  The District has established a relationship with the agency listed below. You are not required to use this agency and may research others. 

❖  There is a minimal fee charged for each flight booked

❖  Be prepared to provide a building or student activity account number to charge for your booking

❖  All purchases made via this agency will be billed to a Business Office Pcard (not your department Pcard); you will see charges in the accounting system against the building or student activity account you provide the agency.

Frosh International Travel 
520 Lake Cook Rd. Suite 680
Deerfield IL 60015
 
Contact: Belle Finfer
Direct Phone: (847) 948-5300
Main Office Phone: (847) 948-5300
Fax: (847) 948-0589
24 hour number for travel related issues: (888) 344-5062