Staff > Accounting > Check Requests

Grant Related Payments

❖ In order to assist Accounts Payable in the processing of grant related expenses, please use the following procedures, in addition to all usual procedures, when submitting grant related paperwork for payment 


INVOICES, PROFESSIONAL LEAVE & EMPLOYEE REIMBURSEMENTS

❖ Highlight the grant account number on the invoice

❖ Write GRANT next to the account number and indicate the type of grant (i.e. Title 1, Perkins)

❖ Obtain building approval

After building approval, paperwork should be submitted to the Assistant Superintendent for Education Services at the District Office 

❖ Please do not send duplicate invoices as this may cause duplicate payments! (i.e. do not send an invoice to Accounts Payable in the Business Office for payment, as well as a copy to  the Assistant Superintendent for Education Services at the District Office)


PCARD STATEMENTS

❖ Highlight the grant account number on the cover sheet

❖ Write GRANT next to the account number and indicate the type of grant (i.e. Title 1, Perkins)  

❖ PCard statements should be sent to the Main Office for approval

❖ Main Office will forward all statements to the Business Office in one batch

Accounts Payable will coordinate with the Assistant Superintendent for Education Services to obtain required approvals for PCard related grant charges   

❖ Please do not send Pcard statements directly to the office of the Assistant Superintendent for Education Services at the District building.